the-drug approval process in japan

The drug approval process in Japan is less complex and easy when compared to some other countries beyond the language barriers. The PMDA along with regulatory aspects also provides consultation to sponsors to help understand the requirements and the stepwise drug approval process. This makes many manufacturers choose Japan as their drug market.

the-drug approval process in japan

Japan’s pharmaceutical market is one of the largest markets in the world. The market value, which includes non-prescription medications, is about $95 billion from the figures of the Ministry of Health, Labour and Welfare (MHLW).

Various analysis reports also prove that the country’s market for drugs and medical devices will continue to grow further. The experts say that this is due to the rapidly aging population and increase in the requirement of new medicines for associated conditions. Japan imports approximately over 35% of prescription drugs from the USA, and this demand is expected to increase further.

Regulatory authority for drug approval in Japan

There are the two crucial regulatory bodies that review and approve drugs and medical devices in Japan are

  • Pharmaceuticals and Medical Devices Agency (PMDA), and
  • Ministry of Health, Labour, and Welfare (MHLW).

Who can apply for drug approval?

A qualified local entity who has a Marketing Authorization Holder (MAH) or a Designated Marketing Authorization Holder (DMAH) can register, import, and sell medical products in the Japanese market.

How can a foreign manufacturer market drugs in Japan?

To gain market approval for drugs and medical devices, foreign manufacturers need to fulfill the following criteria:

Foreign Manufacturer Accreditation (FMA)

  • A foreign manufacturer is an individual overseas company that intends to manufacture drugs, quasi-drugs, cosmetics, or medical devices and import them into Japan.
  • Foreign manufacturers need to obtain a Foreign Manufacturer Accreditation (FMA) from the Ministry of Health, Labour, and Welfare to market their products in Japan.

Foreign Restrictive Approval

  • For the foreign pharmaceutical manufacturers, It is possible to apply for market approval directly under their name.
  • Along with other necessary procedures, foreign manufacturers need to perform clinical studies to demonstrate the quality, efficacy, and safety of the drugs they intend to export to Japan.

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The Investigational New Drug (IND) approval process in Japan

  • The Japanese regulatory authority follows the Common Technical Document (CTD) drug application format and hence the applicant should prepare the Investigational New Drug (IND) application and documents as per the CTD format. 
  • Before making an application, the applicant may schedule a pre-IND consultation with PMDA as such consultations help to ensure a flawless and streamlined IND application process.
  • It may probably take 30 days for the initial IND consultations but later may take 14 days for second and consecutive INDs.
  • After the applicant applies, the PMDA evaluates the preclinical data, protocols for clinical studies, and other necessary documents.
  • During the evaluation, if there are any queries raised by the PMDA, the applicant needs to answer the queries on time.
  • Once the PMDA completes its review, then the next step is to get approval from the Institutional Review Board (IRB). The IRB takes about 1- 4 weeks for review and approval. 
  • A favorable response from the IRB leads to the approval of the IND application. and now the sponsor can initiate clinical trials on human subjects subsequently.

Investigational New Drug (IND) approval process flow

New Drug Application (NDA) approval process in Japan

  • Applicant submits the New Drug Application (NDA) forms to the PMDA for market approval.
  • The PMDA then reviews the application, and if they feel necessary, may schedule a face-to-face meeting with the applicant.
  • During the meeting, the applicant needs to discuss and answer the queries from PMDA, and after the face-to-face meeting, the PMDA reviewer prepares a review report.
  • If the PMDA finds any critical issues during the review, it organizes an Expert Discussion. It involves a discussion between the PMDA reviewer and external expert on the proposed critical issue.
  • After review, the experts submit the results along with GMP conformity investigation reports to the Ministry of Health and Labor Welfare (MHLW).
  • The MHLW, upon consultation with the Pharmaceutical Affairs and Food Sanitation Council (PAFSC), the Ministry of Health and Labor Welfare (MHLW) may approve the New Drug Application (NDA).
  • The Evaluation and Licensing Division of MHLW issues the approval certificate after the date of approval.
  • The PMDA delivers the approval certification for the drugs reviewed by the bureau.

Regulatory process flow for New Drug Application (NDA) approval

The NDA process in japan

Complete overview of the approval process in Japan


Click here to learn about the medical device approval process in Japan


Orphan drug regulatory in Japan

Japan considers a disease to be rare if it occurs in less than 50,000 patients and the drug manufacturers can apply for orphan drug designation to treat such rare diseases.

Criteria for drugs to obtain orphan drug designation

  • The medical need is especially high.
  • The intended use is for severe diseases such as intractable diseases.
  • In addition, the drug needs to meet the following conditions 
    • No other drug or medical treatment is available for the disease. 
    • The product under review exhibits significantly high efficacy and safety compared with existing products. 
  • There exists a strong rationale for the use of the product.
  • The development plan of the drug product is the plan.

Learn about rare disease drug development incentives provided by Japan regulatory


The generic drug approval process in Japan

In Japan, the PMDA reviews generic drug applications, and this includes the assessment of bioequivalence studies. This bioequivalence assessment helps to confirm the quality, efficacy, and safety of the product based on documents submitted by applicants.

In Japan, the drug product is considered to be a generic drug, if it covers the following criteria

  • It contains an API (Active Pharmaceutical Ingredient),
  • If the API has a different hydrate form or crystalline form from the original drug, and
  • If the API has the same chemical structure as the original drug.

Biologics & biosimilar drugs regulatory in Japan

Biologic drugs

  • The PMDA’s office of biologicals provides consultations concerning clinical trials of new biologic drugs and handles biotechnology medicines, which includes biosimilars.
  • Requirements for biologic drugs differ from general drugs and depend on whether a biological product is a regenerative medicine product or not.
  • The MHLW designates a product as a biological drug after its consultation with the Pharmaceutical Affairs and Food Sanitation Council (PAFSC).

Biosimilar drugs

Biosimilar drugs are considered as those drugs that are “equivalent and homogenous to the reference biological product in terms of efficacy, quality, and safety.” 

  • In Japan, the approval of biosimilar products tends to reduce the amount of new information required and the timeline for approval.
  • The applicant can reduce the burden in case if it has information gathered for its foreign license or approval.

The approval process for biosimilars in Japan

  • Applicants who fulfill all the requirements of biosimilars can submit the market approval application to the Ministry of Health and Labor Welfare (MHLW), which will pass it further to the PMDA. At this stage, reviewers may look to visit manufacturing units.
  • During this review process, reviewers assess the entire file and schedule meetings with the owner. As a result, the applicant gets a chance to discuss all aspects of the approval of this product.
  • Once the review ends, the PMDA produces a detailed report and forwards it to the Pharmaceutical and Food Safety Bureau of the MHLW.
  • Upon receipt and review of this report, the MHLW grants or refuses the market approval of the biosimilar and if approved, determines the price.

The fast track approval process for drugs in Japan

The PMDA or the respective authority conducts the drug application reviews in the order of application forms received. However, in some cases, the authority reviews the applications in priority for special category drugs.

Priority review

The application shall fall under one of the following criteria to get priority review.

  • Based on the seriousness of diseases
    • The diseases which have important effects on a patient’s survival.
    • The disease which is progressive and irreversible and has marked effects on daily life.
  • Based on the overall assessment of therapeutic usefulness
    • Where there is no existing method of treatment, prophylaxis, or diagnosis.
    • If the drug has a greater therapeutic use concerning existing treatment.

Products under priority review get priority at every stage of the approval process as much as possible.

Priority review process

  • When drugs are designated for priority review, PMDA consults experts for opinions and reports them to the MHLW.
  • Based on this report of PMDA, the Evaluation and Licensing Division of MHLW decides whether or not to designate the drug for priority review.
  • After that, the Evaluation and Licensing Division will notify its decision to both the applicant and the PMDA.
  • When the authority selects a drug for priority review during its development, it is possible to obtain priority interview advice on indications and other items concerning the product.
  • As the authority handles all orphan drugs for priority interview advice, and hence a separate application is not required.
  • Applicants should submit the results of clinical trials up to late Phase II to estimate the clinical usefulness.

The conditional accelerated approval system

A conditional accelerated approval system is applicable for the drugs used to treat serious diseases and/or occur in a small number of patients where effective treatment is not available.

In the conditional accelerated approval system, the results of the clinical trial are not required, but the conduct of post-marketing surveys is necessary as a condition for approval by the Pharmaceutical Evaluation Division.

Criteria for the drug applications to come under the conditional accelerated approval system

  • Based on the seriousness of the indication
    • The disease has a significant impact on public health.
    • The disease is progressive and irreversible.
  • Based on the medical usefulness
    • When there are no existing remedies available.
    • Shows good efficacy and safety with fewer physical and mental side effects, when compared with the current treatments.
  • Where confirmatory clinical trials are difficult to conduct or clinical trials take a long time due to the limited number of patients available to recruit.
  • For medicines where clinical trials other than confirmatory trials have shown a certain degree of efficacy and safety.

Conditional accelerated approval system

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